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Resource Central 

Outlook Room Booking Made Easy

 
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Are you looking for an easy to use Outlook Room Booking software utility? If so, read below.

Resource Central is a Microsoft Outlook® Room Booking software solution which can save you time booking meeting rooms, catering, AV-equipment and all other extra services!

 

It can complete meeting arrangements in less than 2 minutes by finding and reserving appropriate meeting rooms as well as managing requests for associated services, such as catering and table arrangements, usually consumes more time than desired for both users and facilities.

 

With Resource Central for Microsoft Outlook® it takes less than 2 minutes to:

  • List and book through Outlook all available meeting rooms, hot desks etc.

  • Provide a web based overview of all orders to facilities

  • Complete your meeting arrangements instantly – not only finding and reserving meeting rooms but also booking the associated services too - in less than 2 minutes

  • Order all extra services from the “one stop order form”- including catering, audio visual, transportation, seating arrangements etc.

  • Avoid unnecessary costs due to communication delays with catering, reception, marketing, IT-department etc.

  • Complete the order-to-invoice process for both internal and external invoices by integrating the system with your company’s

    financial system

  • Utilize Resource Central through Outlook Web Access®

  • Integrated advanced and standardized reporting in various formats with support for 3rd party tools eg. Microsoft Reporting Services

  • Define individual roles for each service provider per location – who will take care of orders at headquarters and who will take care of orders at local branches etc.

  • The web based order module includes support for Single Sign-On

  • Define deadlines for ordering catering and other services

  • Time zone support - with Resource Central you are able to handle reservations across time zones

  • “Buffer Time” on meetings will allow service time to clean meeting rooms before they can be booked again...

  • A “Flexible Service Section” in the order form will allow setup of any service that you would like to offer to your organization...

  • “My Meetings” provides the user with the overview and access to all meetings with services associated - directly from Outlook®...

  • Resource Central includes a full guest registration solution allowing an overview of current visitors at any location at any time with the ability to print customized name badges...

  • With “Resource Email Notification” you can utilize your resources in the most effective way by having email reminders sent to the organizer when their meetings are approaching...

  • Integration with digital signs, i.e. welcoming screens in the reception area...

     

Resource Central is your ideal partner when planning and organizing any of your organizations internal and external meetings. It allows you to overview and book associated services for individual resources all in Microsoft Outlook®.

 

 

Below you will find the three steps to successfully book a conference room through Microsoft Outlook.

 

 

Step 1: In the Outlook® meeting request:

Search for and book available resources with ResourceFinder

 

Step 2: ‘One stop’ order form:

Order all services in one place and notify all service providers automatically

 

Step 3: Service provider overview:

Service providers can view/print daily orders and reports through the web browser

 

Once you have completed these tasks, your meeting room is booked along with all of the ancillary services associated with your meeting.

Click here to to read Resouce Centrals Outlook Room BookingOutlook Room Booking Data Sheet

Click here to to schedule on online demo of  Outlook Room BookingResource Central's Premium Outlook Room Booking Software

 

 
 

Outlook Room Booking Click here to see more information about Resource Central