Mail Attender offers administrators email discovery, Outlook PST management and email content management capabilities within Microsoft Exchange. It automatically manages the content of Microsoft Exchange mailboxes, provides email discovery to mailboxes, public folders and Outlook Personal Storage Folders (PST’s). For example, in order to reduce storage requirements or limit legal liability, many organizations create email retention policies, only to find that enforcement is either too labor intensive or too reliant on user diligence. Mail Attender allows administrators to create custom retention policies and automatically enforce them independent of user interaction all through a central console.

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CORPORATE EMAIL POLICY ENFORCEMENT

• Create rules from anywhere within your intranet to enforce policies within PST files, mailboxes and public folders

• Set specific system conditions to include certain users, groups or sublevels

• Manage legal, HR and corporate retention needs discreetly

• Access emails for suspected confidentiality breaches or misrepresentations

• Audit email communications for operational and historical significance

• Rules and scanning functionality are transparent to end-users with no disruption of email service

CONTENT ADMINISTRATION

• Powerful searching of message subject, body and attachments

• Fast and secure system to execute document discovery requests

• Customizable search criteria includes keywords, age, size, name, date, type, status, and wildcards

• Manage search results efficiently based upon action policies such as delete, move, export, copy, forward,

• replace and change status

• Immediately locate and eliminate all known virus infections enterprise-wide

• Search recovered items folders

EXCHANGE STORAGE MANAGEMENT

• Seamlessly examine email growth rate of desktops, servers and the enterprise

• Archive ability moves storage to other file systems and/or WORM/DVD devices

• Manage multiple information stores from a central console.

• Size and age policy enforcement eliminates files overusing space, targeting top offenders

• Zip large attachments

• Copy or archive individual public folder branches for easy recovery

EMAIL DATA & USAGE REPORTING

• Collect specific usage data to make informed decisions

• Report on age, size, and content of messages (such as attachments, users, folders or servers)

• Measure space utilization and reclamation statistics

• Share, email or post reports automatically

• Alert administrators and users to quota limits and problems

• Warn users of flagged items of concern

RETURN ON INVESTMENT 

Reduce Hardware Costs

With the enforcement of document and attachment retention policies, Mail Attender Enterprise can reduce the size of every mail store. It can also reclaim space by: compressing attachments, compacting PST files and by archiving attachments/messages to an external PST file or shared network path.

Manage Your Email System From One Central Location

Mail Attender Enterprise integrates every aspect of email management; allowing you to seamlessly apply a single rule to mailboxes, public folders and PST files.

Gain a Total Perspective of Your Email Environment

Mail Attender Enterprise gives you access to unlimited and comprehensive statistics on the content of your email system. Receive reports that breakdown information such as total message/folder/attachment count, messages by size, messages by folder, etc.

Mitigate Legal Liability

Corporate emails are commonly being used as evidence in lawsuits. By regulating employee email usage and

managing PST files you will reduce the risk of workplace lawsuits and internal security breaches.

Reduce Time and Costs Associated with Search and Discovery

Finding information can be very costly and time consuming. Mail Attender Enterprise gives you the ability to scan documents in mailboxes and PST files by recipient/sender address, keywords/phrases, attachment types and names.

Screenshots

Mail Attender Admin Console

Mail Attender Stats Graph

Datasheets

• Mail Attender Data Sheet

• Mail Attender White Paper

Product Requirements

• Windows 2000, XP, 2003

• Microsoft Internet Information Server 5.0 or greater

• Internet Explorer 5.0 or higher

• Approximately 50-130 MB HD space

• Outlook 98, 2000, XP, 2003, 2007 (if installed on a server not running Exchange)

Technical Overview

Mail Attender consists of two main components. The Mail Attender console, used to create, edit and distribute rules, and the processing engine. The processing engine has two forms. One is a service, which can be installed on your Exchange server or a completely separate machine that has Outlook installed on it. The other form is as a desktop agent which can be distributed to your users’ desktop computers to allow Mail Attender to process PST files located on the computer’s local hard drive.

Mail Attender stores its rules, reports and other configuration data in an SQL database. The service will periodically review the rules and their schedules to determine if any require processing.