Business Drivers Behind Email Archive Migrations

In an economy in which IT spending is generally constrained, we are seeing strong growth in demand for email archive migrations.

The drivers behind email archive migrations vary—mergers and acquisitions; poor vendor support; EMC’s announcement of EmailXtender’s end of life; increased interest in hosted archiving services—but everyone faced with the prospect of migrating large quantities of data from one archive system to another (either on premise or in the cloud) has the same concerns about how the migration can be completed quickly, securely, and without a massive expenditure on professional services.

TransVault Software is the world leader in high-volume email archive migration solutions. The key phrase here is ‘high volume’ because TransVault is able to migrate massive quantities of data very quickly. TransVault can migrate in days what would take months in a manual professional services engagement.

With the release of TransVault v4.4, TVS now offers additional capabilities to further automate and accelerate email archive migrations....and thereby further reduce the cost and complexity of moving your legacy data to a new archive system.

If you are considering an email archive migration, please contact us to learn more about TransVault.

http://www.flexnet.com/TransVault/Email_Archive_Migration.htm

Mail Attender for Exchange wins coveted “Best Of TECH-ED 2009” award in the Messaging Category

Sherpa Software Mail Attender for Exchange is the winner of the "Best of TECH-ED 2009" Messaging Award Category.

Mail Attender is designed to automate the scheduling of common policies in multiple information stores. It uniquely enables the secure transfer of data from one email store to another without the need to directly connect the two. Mail Attender streamlines the management process to effectively address issues relating to policy enforcement, Outlook PST management, corporate email compliance and storage. It enables users to create rules and enforce policies for managing PST files and manage legal, regulatory and corporate email compliance needs. Mail Attender was designed to be non-invasive and transparent to end-users and can be installed on any network-enabled machine.

For more information about Mail Attender, visit:

http://www.flexnet.com/Mail_Attender/Mail_Attender.htm

Have you deployed, or are planning to deploy Microsoft OCS R2- If so, you should be using Ensim OCS Manager.

If you’ve deployed—or are planning to deploy—Microsoft OCS R2, your system administrators will face significant provisioning and administration challenges on a daily basis:

System security and data integrity will be compromised if system administrators delegate tasks to the help desk because every delegated administrator will have full administrative privileges—native tools only offer all-or-nothing access.

Ongoing user administration is time-consuming and labor-intensive because native interfaces do not support bulk updates to user configurations.
Standardization or enforcement of business processes is almost impossible without spending a lot of dollars to build complex code and logic.

Native interfaces provide little or no support for integration with existing identity management and maintenance systems.

Native interfaces do not allow system administrators to manage server pools automatically during the provisioning process. As a result, system administrators must manually track the number of users on a server pool to maintain any semblance of control over resource management.

Fortunately, we have a way for you to overcome these challenges.

Unify’s OCS Manager is a unique solution that offers secure delegation of administrative tasks; centralized control over who can do what in the environment; template-based user provisioning; detailed transaction logs for compliance and auditing; and more.

Contact us to learn how OCS Manager will save you money and protect the integrity of your OCS environment.

For more information, visit our web site at:

http://www.flexnet.com/OCS_Provisioning/OCS_Management.htm

Mail Attender Improves Email Management and Transfer Processes, Addresses Outlook PST Management, Corporate Email Compliance and Storage.

Mail Attender Version 4.5 is sporting a new look, similar to its sister product Archive Attender, and has several new features. Chief amongst these is a new rule type: Transfer Rules. Transfer Rules allow you to move data from an e-mail store being managed by Mail Attender to another managed e-mail store regardless of where they are in relation to each other.

For example, to move e-mail from one PST file on one server to a PST file on another server, both files would have to be connected directly. The new Transfer Rules allow someone to first, selectively identify the messages to be transferred; and second, export and transmit these messages, through one or more MAE installations; and import the messages into the destination e-mail store.
















How does it work? Transfer destination targets are assigned for each e-mail store needing to be processed with these new Transfer Rules. There will be a new tab on the properties pages for each e-mail store to view and edit the list of destination targets.



















There can be as many destination Targets as needed, but each must have a unique name. In the example above, the file FriarTuck.pst has a Target called "Buddy" of RobinHood.pst. Targets can also be assigned in mass by importing a list, similar to the "Owners Template" feature.

Once the destination Targets are configured, the Transfer Rule can be created. The main visual difference between a Transfer Rule and a Standard Rule is the "Destination" tab instead of an "Actions" tab.




















On this tab, the destination Target is chosen by name. For each e-mail store the Transfer Rule processes, the corresponding e-mail store is targeted. When a message qualifies (depending on the condition added), the message is exported and transmitted, or "Transferred" from that e-mail store to the corresponding Target e-mail store.

Other options include defining the Target folder of the destination and what to do with the original message once the transfer is successful.

This new feature promises to provide yet another tool in your arsenal for managing e-mail content. Now your options are no longer limited to exporting, deleting, forwarding and so on, but will now include the ability to move specific messages from one e-mail store to another by simply configuring and running MAE Transfer Rules.


For more information, visit our web site at:


http://www.flexnet.com/Mail_Attender/Mail_Attender.htm

Email Archive Migration Preplanning Checklist

An email archive migration is a complex project that requires careful planning. Regardless of the reason for your need to migrate archived data (more on that below), you must consider issues such as chain of custody, data discovery requirements, data conversion time, and—of course—total migration project cost.

How you address each of those issues depends on factors unique to your environment: your source archive system, your target archive system, your volume of archived data, whether you opt for a manual services-based archive migration or an automated software-driven migration, and much more.

We’ve prepared an email archive migration project checklist to help you plan your archive migration and thereby avoid unforeseen pitfalls. Download a copy here if any of these scenarios sound familiar:


-Business Change. Is your company going through a merger, acquisition or divestiture, or do staff or entire departments often re-locate between locations? Archived records will almost certainly need to be amalgamated, extracted or moved to reflect organizational change.
-Archive Architecture Upgrade. Archive vendors often have to re-architect their product to improve performance and scalability. This may mean you need to migrate data stored in a legacy archive format to take full advantage of a new archive architecture.
-Improve scalability. Are retrievals or archive runs taking too long? Are you facing major infrastructure upgrades to accommodate growth? If your original archive is not ‘up to the job’ of servicing your needs, a move to better/newer technology will save money and improve service levels.
-Reduce Cost of Ownership. Is your IT team spending too much time and expense ‘nursing’ your existing archive: restarting stopped processes, responding to help desk calls, etc? To quote a customer that migrated from a legacy archive platform: “with [the previous solution] we went from being full time Exchange administrators to full time archive administrators”.
-E-Discovery Capability. Is your archive platform failing to provide adequate discovery and litigation support services? Secure, audited and rapid transitioning of your archived data to an alternative platform or specialist service with the additional discovery capabilities your organization needs could save your company millions.
-Protection Against Obsolescence. Has your incumbent archive supplier fallen by the wayside? Will your original storage choice last to meet evolving retention needs? Although you chose the best technoloy at the time, if were an early adopter these are likely scenarios and you need to ensure your data does not get locked in.
-Change in IT Model. Does your organization want to outsource its IT services or use cloud computing? If so, your users will want to maintain access to legacy data via the new service.
-Better Support. Has the quality of service offered by your original vendor diminished? An unsupported version or unresponsive supplier could threaten the ongoing accessibility of your data.

For more information, visit our web site at:

http://www.flexnet.com/whitepaperDL/email_archive_migration_preplanning_checklist.htm

Google Apps, Active Directory Management

If yours is one of the ever-growing number of organizations considering a cloud-based computing initiative, you need to look at Ensim Unify's Service Manager for Google Apps.

Unify makes it amazingly easy to capitalize on the cost savings of moving some (or all) of your users to the cloud. Unify's template-driven provisioning and role-based access control gives you the flexibility to manage both on-premise systems (such as Active Directory) and Google Apps in a single console. You can create and provision a Gmail and Google Apps account for any user within your Active Directory infrastructure simply by clicking a single checkbox. And you can achieve further efficiencies by safely delegating tasks such as email list memberships, password resets, and nickname management to end users through Unify's self service portal.

Cloud-based computing is a hot topic in our current environment of frozen (or shrinking ) IT budgets. Ensim Unify will simplify your move to the cloud and also create additional cost-saving efficiencies for your IT department.

For more information, visit our web site at:

http://www.flexnet.com/Google_apps_active_directory_management/google_apps_management.htm

TransVault Software releases TransVault v4.3 with full support for the Enterprise Vault API.

Developed under the Symantec Technology Enabled Program (STEP), TransVault for Symantec Enterprise Vault™ is a Microsoft Windows-based application that enables legacy email archives to be quickly, transparently and securely migrated to (and within) Enterprise Vault.

TransVault consists a performance-optimized data migration engine that processes extremely large numbers of archived emails. Data can be processed selectively—for example, by date range, by group, by user—to facilitate specific migration requirements. TransVault can also migrate/re-point stubs from legacy archives to their corresponding items in Enterprise Vault, and it can reformat mail if necessary—eg, from john.doe@acme.com to jdoe@newcorp.com. And of utmost importance is the fact that every action is logged for audit purposes to help ensure chain of custody and discoverability of your migrated data.

• Symantec Enterprise Vault:
  - Extraction from 5.0, 6.0, 7.0 and 7.5
  - Ingestion into 7.0, 7.5, 8.0


• Autonomy ZANTAZ EAS


• IXOS?]eCONserver (Open Text)


• EMC EmailXtender (Legato)


• EMC Centera


• Hosted archive systems


• .PST, .EML and .MSG files
  
  For migrations to Enterprise Vault the benefits are compelling:

• Fast and seamless transition to EV:
  - No need for lengthy and expensive, services-based migration projects


• Legacy archive assessment:
  - Helps optimize new EV architecture
  - Prevents data loss due to corruption or ‘forgotten’ archives
  - Highlights potential problem areas


• Selective data transfer capability:
  - Helps organizations restructure their data in response to business and usage change
  - Helps re-architect archives to achieve optimum performance


• Direct and audited transfer directly into EV:
  - Preserves chain-of-custody
  - Avoids potential for tampering or loss of data during migration
  - Reduces migration time, with no intermediate storage required


• Optional address re-writing ensures legacy email addresses reflect any moves to a new domain


• Shortcut (stub) conversion ensures 100% user transparency and zero downtime
  
  
  For more information, visit our web site at:
  
  

http://www.flexnet.com/TransVault/Email_Archive_Migration.htm