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Email compliance is made easy through MailMeter's comprehensive, easy to use
software, which is affordable and a robust email archiving/compliance
software solution. It captures and
pre-indexes all incoming, outgoing and internal company email in
real-time and provides a complete, unalterable and secure email
archive for both compliance, acceptable usage, investigative,
and mailbox management. You can easily search and retrieve all email
records quickly and easily for internal or regulatory audits.
E-mail Compliance
E-mail reviews are a necessity for many companies to meet
government regulations and avoid the reality of non-compliance
fines, penalties, personal liability, and reputation damage. It
is also becoming a best practice for many private organizations
in every type of industry to review e-mails for acceptable usage
and policy enforcement. So, E-mail usage, security and
communication polices need to be airtight, easily understood
and, most of all, enforceable.
MailMeter provides advanced e-mail archiving and management
solution that captures e-mail from your corporate mail server,
ensuring all inbound, outbound and internal message data and
attachments are fully captured.
Regulatory Requirements
Financial services organizations must collect and keep e-mail
records in an easily searchable database, in a tamper-proof
location, and be able to generate random reviews of e-mails to
meet their regulatory guidelines. They also need to be able to
quickly produce e-mails for audits and special requests.
MailMeter can help your company meet regulatory requirements
by providing a visible control system, process and audit trails
to manage financial records.
Policy Enforcement
MailMeter CR can automatically review e-mails for "key"
words, inappropriate words, competitors, banned domains,
intellectual property, etc. on a regular basis to help enforce
policy or uncover inappropriate behavior.
MailMeter Compliance Review
MailMeter Compliance Review (CR) builds on the intelligence
of the MailMeter Archive. It allows a Compliance Officer to
easily set up Plans that automatically generate lists of e-mails
for review. MailMeter CR can create e-mail review lists daily,
weekly, monthly, one time, or any other period. You can select
everyone or specific individuals, set percentages for random
selection of e-mails, enter any search criteria
for messages and attachments, scan for matches in wordlists,
assign reviewers, mark or "tag" e-mails for further action,
require mandatory „stamping‟ to verify the review, gather
annotations, and more. Designated Reviewers get notified of any
assigned work they must complete by a deadline. The browser
drill-down capabilities in MailMeter allows fast investigative
activity to quickly determine if additional action is required.
"Tagging" allows messages to be identified for additional
reviews, exports, etc. A full audit trail of all activity is
created.
Acceptable Usage Monitoring - Best Practices
Instead of avoiding the issues, sidestepping the requirements,
or scrambling to meet guidelines and deadlines, MailMeter email
Compliance Review offers a simple, organized process to meeting
regulations and implementing Best Practices. MailMeter
Compliance Review gives you the information you need to make
sure your staff is following your email policies and allows you
to take quick corrective action and monitor the results.
MailMeter Compliance Review Benefits:
Compliance Review
provides protection and security of information assets, while at
the same time eliminating personal liability of top management
by helping the company to:
- Be in compliance with regulations and governance rules
Understand
the sources and destinations of e-mail
Gain visibility
into intellectual property and confidential information
distribution
Prevent
distribution of inappropriate materials
Provide quick
analysis of potentially harmful or suspicious activity
Bring awareness of
your e-mail policies to employees
Fast E-mail Compliance
MailMeter Compliance Review is the right solution at the
right price. It uses the MailMeter Archive data to automatically
deliver review lists of emails that meet your search criteria
(random sample percentage, matching words, etc.).
Trusted Compliance
MailMeter automatically collects all emails and preserves
them in tamper-proof Archive Volumes. MailMeter Compliance
Review can force reviewers to "stamp" each message as "Reviewed"
or with any other tag you create.
Powerful Solution
MailMeter Compliance Review offers capabilities for
reviewing, annotations, exporting, etc., all through the
simplicity and familiarity of a browser interface.
MailMeter Email Compliance
Software Data Sheet
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